Those methods are:. PST file compactor provides you an option to reduce the size of the PST file by removing all the attachments present within your Outlook email.
As you select this option, the software will extract all the attachments from emails and remove them from the local machine as well. It is the best method to Compress PST files and take out all attachments from emails. This option will help you to save all attachments into a new folder at any desired location.
With the help of this option, you can take out attachments from an Outlook file and save them in a common folder or zip each of them to reduce the size of the attachments. Outlook PST compact utility generates a complete export report after the completion of compress Outlook data file process. This export report includes the details like name of PST file, name of folder, number of mails and attachments found and so on.
Compress PST tool has an interactive and user-friendly interface program that leads to compact PST files without putting any effort. During Outlook data files compression process you can view each and every process live. It is compatible with all available editions of Microsoft Outlook like , , , , , , and , etc.
Download Now. Software Guide. How to reduce mailbox size in Outlook step by step, using PST file compactor? Below are the steps to compact Outlook PST file size in Outlook , as well as all below versions, using Outlook data file compact tool :. Batch compress attachments in selected messages.
Microsoft Outlook does not support compressing attachments directly. But we can compress files firstly, and then sent the compressed files via Outlook. You can do as follows:. See screen shot below:. Now selected files are compressed to one file.
Then a new email is created with the compressed file as attachment automatically. Compose this email, and then send it. Sometimes, you may want to compress attachments in received emails. Kutools for Outlook simplifies your daily email communication through Outlook by adding dozens of handy features. Read More Free Download Now. A Compress All dialog box pops up asking for your confirmation.
Tip: For detailed information about uploading files and creating a download link in OneDrive, go to Upload photos and files and Share files and folders and change permissions. When you compress, or zip , your file, it decreases its size, and it might decrease it enough to fit within the Outlook size limits for attachments.
The following articles describe how to compress and extract files for different Windows operating systems. Windows Zip and unzip files. Windows 8. Windows 7: Compress and uncompress files zip files. Under the Image Attachments section, select Resize large images when I send this message. Note: For more information on how to change maximum allowable attachment sizes, see "Attachment size exceeds the allowable limit" error. To help reduce the size of attachments that you send in Outlook, see Reduce the size of pictures and attachments.
In addition to mail provider limits on total message size, sending large attachments through email is not always the best solution. Your message might cause your mailbox to exceed the storage quota Each message that you send is saved in the Sent Items folder.
Sending large attachments to other people counts against your mailbox size quota as well. When you exceed the storage quota, you could be blocked from receiving additional messages. Attachment bloat When a file is attached to message, it has to be encoded.
The encoding process causes attached files to become 1. For example, if you send a 5 MB file attachment, the attachment is sent as 6.
There are several ways to share large files and collaborate with other people without sending attachments. The Mailbox Cleanup tool is used to view the size of your mailbox and individual folders. You can also archive older items to an archive Outlook Data File.
You can also manually start the compact command immediately. It might take several minutes to compact an Outlook Data File. Click Account Settings , and then click Account Settings. You can use the Mailbox Cleanup tool, which allows you to view the size of your mailbox and individual folders. You can also archive older items to an archive Personal Folders file. On the Tools menu, click Mailbox Cleanup.
If you delete items from a Personal Folders file. If you want to immediately reduce the size of the file, you can force a compaction. The procedure to compact the data file might take several minutes. On the File menu, click Data File Management. Click the data file that you want to compact, and then click Settings. Note: You do not have to exit Outlook after you compact a. Reducing the size of the Offline Folder file. This procedure does not delete any items that are saved on the server.
Delete any items that you do not want to keep, and then empty the Deleted Items folder. On the Tools menu, click Account Settings. In the list, select Microsoft Exchange Server , and then click Change. Manage and organize.
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