Likewise, spaces and periods have another job in computer filenames. Eliminate spaces in your filename; use underscores and dashes instead to separate parts of the filename, if needed.
I use underscores to separate major parts of a filename such as name, date, place, event, and dashes to separtate sub-parts such as forename and surname. For example:. Because I arrange my digital files by location, I name mine with the person's name, the type of document, year, and location. This allows me to see what I have for each person within a location. Don't hesitate to rename the files that you download from the Internet.
Just because the website named the file TNabc Change the name so that it fits how you organize. Tip: No matter how you name your files, be sure to include the person's name rather than their relationship to you.
This will alleviate any ambiguity as to who it is. Otherwise, people years from now will wonder who "Grandpa" is. Backups have to be a part of your organization. You do have backups, right? While paper tends to do alright with "benign neglect," digital files are a whole different animal. Are you making regular backups?
Are you checking that your backups are actually working? Are you sure that your cloud backup is working like you think and that your external hard drive is still functioning? As genealogists, we want to do things "right," and that includes organizing the "right" way. Fortunately, the "right" way is how it makes sense to you and how you can sustain it. Janine mentioned that she changed how she names her files because her first way was too complicated.
No system is perfect. But the great thing is that you can tweak your system as you go. If you're waiting to start organizing until you develop the "perfect" organization system, unfortunately, you're never going to get it organized. Don't let perfection stand in the way of progress. Disclaimer: the link to Drew Smith's book on Amazon is an affiliate link, meaning that I could be paid a commission when you purchase through that link.
This site uses Akismet to reduce spam. Learn how your comment data is processed. Thank you for this most helpful article!! A challenge for me right now, is that I have everything on my company laptop. I will soon buy my own because I am nervous about losing my literal tons of data. I would rather lose a limb …. Flashdrives or thumb drives can be useful for transferring files from one place to another.
If the files are too great in number, split them up between several. However, they are not good for long-term storage. The failure rate on them is pretty high. At least, mine are easily lost! The failure rate is too high. My digital files are one folder per direct ancestor couple with subs for each child. And it works. My problem is too many backups that are usually out of sync with each other. My desktop drive is primary but I also have everything on my small laptop, plus an external drive plus a monthly USB.
For me, automating the backups has made it so much easier. Time Machine on my Mac is set to run automatically. And I also have BackBlaze set to run automatically. Evernote is a great tool to organize images, text, and citations in one place.
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